Facility Usage

• 1.0 - About UVA Event Management
• 1.1 - Spaces available for reservation
  • 1.1.2 - Academic Space
• 1.2 - Who is eligible to reserve space
  • 1.2.1 - Internal use (student organizations, departments, students)
  • 1.2.2 - External use (alumni, external organizations)
• 1.3 - Making reservations
  • 1.3.1 - Reservation deadlines
  • 1.3.2 - How to request space
  • 1.3.3 - How to request Audio/Visual services
  • 1.3.4 - Finalizing/confirming a reservation
• 1.4 - Limitations on reservations
  • 1.4.1 - CIOs Reoccurring Reservations in Meeting Rooms
  • 1.4.2 - CIOs in Large Event Spaces
  • 1.4.3 - CIO Large Events as Part of a Series
  • 1.4.4 - Promotional Spaces
• 1.5 - Rain Location Reservations
• 1.6 - Making changes or alterations to reservations
• 1.7 - Cancellations and No Shows

Facilities Management

• 2.1 - Amplified sound
• 2.2 - Animals
  • 2.2.1 - Hosting an Animal Related Event or Activity
• 2.3 - Common spaces
• 2.4 - Damages
• 2.5 - Decorations and furnishings
• 2.6 - Deliveries, loading/unloading, and parking
• 2.7 - Dress code
• 2.8 - Event service providers and vendors
• 2.9 - Fees, billing, and CIO strike system
  • 2.9.1 - Room Charges: When and how fees are assessed?
  • 2.9.2 - Types of Fees and Fee Schedule
  • 2.9.3 - Billing
  • 2.9.4 - Fees, billing, and CIO strike system
• 2.10 - Fundraising
• 2.11 - Production of theatrical performances
• 2.12 - Prohibited items
• 2.13 - Room cleanliness and housekeeping
• 2.14 - Service corridors
• 2.15 - Use of materials protected under copyright
• 2.16 - 1515 game room

Safety and Security

• 3.0 - Event organizer responsibility
• 3.1 - Building access
  • 3.1.1 - During business hours
  • 3.1.2 - After business hours
• 3.2 - Crowd control, egress, and safety planning
• 3.3 - Disruptive audience members
• 3.4 - Emergency procedures
• 3.5 - Inflatables/amusements
• 3.6 - Minors (individuals under 18)
• 3.7 - Open Flames/Pyrotechnics
• 3.8 - Personal behavior
• 3.9 - Security/Police
• 3.10 - Strobe lights, smoke machines, and hazers
• 3.11 - Transportation
• 3.12 - Use of outside equipment (AV, tents, stages, etc.)
• 3.13 - Weapons

Food and Beverage

• 4.1 - Alcoholic beverages
• 4.2 - Catering
• 4.3 - Food trucks
• 4.4 - Self-Prepared (Homemade) Food

Solicitation, Advertising, and Marketing

• 5.1 - Banners
• 5.2 - Donation bins
• 5.3 - Posting and unattended literature distribution
• 5.4 - Table tents
• 5.5 - Tabling