Description

The Newcomb Hall Ballroom is located on the third floor of Newcomb Hall and hosts a large range of events such as banquet dinners, speaking engagements, and resource fairs.

Available Setups & Capacities

In the Ballroom & Lobby:

• Standing Capacity: 657 people
• Banquet for 270 (27 tables)
• Banquet for 250 (25 tables) with wide-side stage and ramp
• Banquet for 250 (25 tables) with wide-side stage
• Banquet for 240 (24 tables) with short-side stage
• Chairs in Rows for 378 with wide-side stage and ramp
• Chairs in Rows for 394 with wide-side stage
• Alternative Chairs in Rows for 392 with wide-side stage
• Chairs in Rows for 400 with short-side stage and ramp
• Chairs in Rows for 400 with short-side stage
• Resource Fair of 50 tables
• Resource Fair of 40 tables
• Resource Fair of 30 tables

In the Ballroom & Lobby with Main Lounge:

• Standing Capacity: 807
• Banquet for 270 (27 tables)
• Banquet for 250 (25 tables) with wide-side stage and ramp
• Banquet for 260 (26 tables) with wide-side stage
• Banquet for 250 (25 tables) with short-side stage and ramp
• Banquet for 250 (25 tables) with short-side stage
• Resource Fair of 50 tables with food
• Resource Fair of 65 tables

Amenities

• Upgraded event chairs (480 available)
• 5' round tables (27 available)
• 6' x 30" rectangular tables (86 available)
• 4' x 8' stage pieces  - 16" height (12 available) 
• Ramp and stairs for stage
• Podium
• Shade for windows

Available Audio-Visual Equipment (must request in EMS)

Visual:

• (2) projectors on 12' x 12' screens available for events facing windows
• (1) projector on 12' x 12' screen available for events facing left wall when entering from Ballroom Lobby

Audio:

• Microphones available: (4) Wireless Handheld, (1) Wireless Lapel, (1) Corded Handheld
• Sound System: 2 wall mounted powered speakers

Reservation Scheduling

Additional time is automatically added to your reservation in order to give our staff proper time to setup and breakdown your events. When entering your event time, be aware that you will automatically have that additional time added to your reservation.

Ballroom Auto Setup & Breakdown Times: 3 hour auto setup time and half hour breakdown

Space Specific Policies

• Stage pieces are rated for presentations, speakers, and non-dancing performances - they are not rated for and may not be used for dancing
• ADA access to stage available upon request (must give 3 weeks' notice)
• Outside event furniture (including lounge furniture) may not be brought into the space without the prior approval of Event Management
• Access to back of house areas (specifically area through doors on left side of the ballroom when entering from the ballroom lobby) is prohibited and not included in reservation

Food Policy

• UVA Catering is the only approved caterer for this space. No other food or drink may be served in the Ballroom. Event organizers may request an exemption to this policy if UVA Catering is not able to prepare food necessary for the event - email Carol Anne Abbott at [email protected] for this request

Photos of the Space: