The University of Virginia values learning that occurs outside of the classroom through participation in student organization membership and leadership roles, as well as the events put on by these groups. Many spaces around Grounds have been dedicated to this effort and are categorized and managed as Student Activity Spaces. While these spaces are available to the entire UVA community, priority is given to student organizations and events put on by, for, and with students.

Student Activity Spaces are managed by UVA Event Management Services, a unit of the Office for Student Engagement.

Making reservations

Reservations for Student Activity Spaces are made through the Event Management System (EMS).

To update event requesters, your organization should ensure that the President and Vice President are listed correctly on your organization’s roster. Organizations with two presidents will allow both presidents to become event requestors in EMS. If there are two vice presidents, the VP listed first alphabetically will be pulled into our database along with the President. Changes will take 24-48 hours to process. If your account is not activated within 48 hours, please contact [email protected].

How does a department designate an Event Requester?

Departments may have up to two Event Requesters (if you feel you need additional Event Requesters, please contact us).

Reservations for Student Activity Spaces may be submitted up to one year (365 days) in advance of their event date.

Policies

Student Activities Spaces are governed by UVA Event Management policies. Specific spaces may have policies unique to the venue or room. These policies are viewable when selecting the space from the Meeting & Event Spaces by Size listing.